Priced per guest. One number your planner can drop straight into a proposal.
Every fare is one-way, per guest, between Portland International Airport and your hotel. It includes a 14-passenger Ford Transit van, live flight tracking, 60 minutes of wait time after your flight actually lands, luggage handling, tolls, and airport fees. No surcharges, no surprise fees.
PORTLAND HOTELS
$40
per guest, each way
PDX to downtown Portland and airport-area hotels. 20 to 30 minutes.
SKAMANIA LODGE
$75
per guest, each way
PDX to Skamania Lodge, Stevenson, and Cascade Locks. About 55 minutes through the Gorge.
HOOD RIVER HOTELS
$80
per guest, each way
PDX to Hood River, White Salmon, and Bingen hotels. About 65 minutes.
No surcharges. No surprise fees. The per-guest rate is the whole price: airport fees, tolls, flight tracking, wait time, and luggage handling are all included. Gratuity is optional.
Group programs start at 10 guests. Parties of two to six ride in a private van for a flat $450, with the driver meeting you inside at baggage claim.
Group programs: one departure for every five guests
Each program includes one departure (one van leaving PDX) for every five guests, and 2.5 hours of arrival window per departure. We build the departure schedule from your group’s actual flights and send it ten days out.
| Guests | Arrival window | Departures included | At the airport |
|---|---|---|---|
| 10–14 | 5 hours | 2 | Driver meets curbside |
| 15–19 | 8 hours | 3 | Driver meets curbside |
| 20–29 | 10 hours | 4 | Greeter at baggage claim |
| 30–39 | 15 hours | 6 | Greeter at baggage claim |
| 40+ | 15 hours per arrival day | 1 per 5 guests | Greeter and dedicated coordinator |
Additional departures $450. Extending the window $150 per hour. Same at every tier.
How it works
This is the same arrival-and-departure playbook destination management companies run for incentive groups and conferences, sized for the Gorge.
1. Send one link
Your planner shares a single intake link. Guests enter their own flights, party size, and bag count. Nobody chases a spreadsheet.
2. We build the manifest
Ten days out the manifest freezes and the headcount is guaranteed. You and the planner get a wave plan showing every guest, van, and pickup time. Your front desk and bell staff get a copy.
3. Every flight is tracked
We monitor every inbound flight live. Delays and cancellations reshuffle the waves automatically. Stragglers are handled without a phone call to you.
4. Arrival day
Our greeter meets guests at baggage claim holding your logo. Vans cycle from the airport hold lot. Every guest gets a text the night before, on landing, and when their van pulls up.
5. Departure day
Pickups run three hours ahead of flight time. We set bag pull with your bell staff and post a departure board at the front desk the night before.
6. One invoice, one report
After the program the planner gets a reconciliation report covering arrivals, no-shows, and delays handled, plus a single invoice, direct or through the hotel master account.
What's included in every group program
- Guest intake link and managed manifest
- Live flight monitoring and wave management
- Airport greeter at baggage claim
- Guest text updates: night before, on landing, van called forward
- Front-desk departure board and bag pull coordination
- Post-program report and a single invoice
- 14-passenger Ford Transit fleet, PBOT-permitted, with USDOT interstate authority
- Local drivers who have run the Gorge for seven years
Good to know
- No surcharges, no surprise fees. The per-guest rate includes airport fees, tolls, flight tracking, wait time, and luggage handling. Gratuity is optional.
- Group programs start at 10 guests. Headcount is guaranteed 10 days before arrival, and that is when we send your departure schedule.
- Every program includes one departure (one van leaving PDX) for every five guests, and 2.5 hours of arrival window per departure. Additional departures are $450; extending the window is $150 per hour.
- 60 minutes of complimentary wait after actual arrival, and we track every flight, so a delay is never your problem.
- Late-night and early-morning flights are welcome. Tell us when you land.
- Manifest changes are free up to 72 hours before arrival.
For Gorge hotels and their group sales teams
Put airport transfers in your group proposals and stop fielding ride questions at the front desk. Hotel partners get a per-guest rate their sales team can quote directly, a co-branded booking page, and front-desk booking through the same partner dashboard used for tours. Add a Columbia River Gorge waterfall tour for the group’s free day on the same invoice.
Ready to hand off arrivals?
Send us the group’s dates, headcount, and hotel. We’ll return a per-guest quote and a sample wave plan within one business day. Or call (541) 705-2438.